All You Need to Know About QuickBooks Error The File Exists


To manage your company in QuickBooks, you must open your company file, federal forms, or open state or need to perform other actions. But suddenly, you’re unable to open the data file or use related services in QB and end up with an unknown error: QuickBooks Error The File Exists with an error message that reads: The File you Specified cannot be Opened & The File Exists Error. 

Determining the cause of this error can be difficult as multiple reasons prevent you from opening the data file. To learn more about its causes and their fixes, go through this blog till the end.  

Following this technical guide and fixing the company file error can be difficult. To get help from professionals, dial 855-955-1942 and connect with them 

Why QuickBooks Error The File You Specified Cannot Be Opened Appeared? 

Get familiar with the possible reasons why the ‘the file exists’ error appears:


  • The set Windows permissions for QuickBooks do not allow you to open the company file and trigger the ‘The File Exists’ error.
  • QuickBooks is running with all admin rights, which prevents you from performing some actions, like opening a company file.  
  • Some company file components are damaged, which stops you from opening them.  

Troubleshooting Ways to Fix The File Exists Error 

Below, we have mentioned some of the best ways to fix the ‘the file exists’ error and open the data file successfully: 

Solution 1: Update the Windows Permission for QuickBooks 


Make sure your Windows trust QuickBooks to open any file: 


  • Open the ‘File Explorer’ application. 
  • Go to the (C:) drive and locate the program files. 
  • Go to the QuickBooks program (QBW32.EXE) file from the Intuit folder. 
  • Right-click on this file and select ‘Properties.’ It will open the ‘DESIGNER Properties’ window.
  • Select the ‘Security’ tab. 
  • Click ‘Edit’ under the scroll menu of ‘Group or user names.’
  • Select ‘Add’ from the Permissions window. 
  • Now type ‘Everyone’ and click ‘OK.’
  • Select the ‘Full Control’ checkbox from the Security window and select ‘OK.’
  • Click ‘Add’ again.
  • Type ‘Users’ in the pop-up window and click ‘OK.’
  • Further, from the security window, select ‘Full Control’ and ‘OK.’ 
  • After making these changes, select ‘Apply’ and click ‘OK’ to close the settings window. 
Also you can check-QuickBooks Has data 

Solution 2: Give all the Admin Rights to QuickBooks 

It is necessary to have all the admin rights to QuickBooks for performing some actions, including opening the company file, so follow these steps to do the same: 


  • Go to the home screen of your computer. 
  • Look for the QB Desktop icon. 
  • If you didn’t find it, open the Start menu and type QuickBooks in the search field. 
  • Now right-click its icon and select ‘Run as an Administrator’ from the pop menu. 
  • When done, get the updated version of QB Desktop and try again to open the data file. 

We hope after following this guide, you’ll be able to fix ‘QuickBooks Error The File Exists.’ If you require further help from professionals, dial 855-955-1942 to connect with ProAdvisor on a direct call. 

Read more blog- A Complete Guide to Rectify QuickBooks Error 40001

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Ellie Cross
I work at Data Service Solutions as a QuickBooks certified professional. If you are facing any errors or issues with QuickBooks, you can ask any queries about it. For asking your question, call +1-(855)-955-1942. you may also see: QuickBooks Multi User Error Code H202, Payroll Tax Table Update in QuickBooks desktop, QuickBooks Crashes When Opening Company File Unable to Backup QuickBooks Company File, QuickBooks Payroll Error Ps038